This policy is provided for informational purposes and does not constitute legal advice.
Last updated: June 15, 2026
SafeSphereHub ("we," "our," or "us") operates SafeSphere, a safety reporting and investigation workflow platform, available at https://safespherehub.com (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our website, pilot programs, and related services.
By using the Service, you agree to the collection and use of information in accordance with this policy.
### Account and contact information
When you register, request a demo, or contact us, we may collect:
### Safety report and case data
SafeSphere is designed to manage safety reports and investigations. Depending on your organization's configuration, the Service may process:
This data may include special categories of information in some jurisdictions (for example, health and safety-related details). Your organization is typically the controller of operational safety data; SafeSphereHub processes it on your instructions to provide the Service.
### Usage and technical data
We automatically collect:
### Information from third parties
We may receive information from:
We use information to:
| Purpose | Legal basis (GDPR, where applicable) |
|---|---|
| Provide, operate, and maintain the Service | Contractual necessity |
| Authenticate users and enforce role-based access | Contractual necessity; legitimate interest |
| Support pilot rollout, onboarding, and customer support | Contractual necessity; legitimate interest |
| Send transactional messages (password reset, case notifications) | Contractual necessity |
| Improve features, reliability, and security | Legitimate interest |
| Detect fraud, abuse, and unauthorized access | Legitimate interest |
| Comply with legal obligations | Legal obligation |
| Send product updates (with opt-out where required) | Legitimate interest or consent |
We do not sell personal information.
We implement administrative, technical, and organizational measures designed to protect information, including:
No method of transmission or storage is completely secure. We cannot guarantee absolute security.
In the event of a personal data breach likely to affect your rights, we will notify affected users and regulators as required by applicable law (including, where applicable, within 72 hours under GDPR).
We do not sell personal information. We may share information:
A current list of categories of sub-processors is available on request at contact@safespherehub.com.
If you access the Service from outside the country where our infrastructure is located, your information may be transferred to and processed in other countries. Where required, we use appropriate safeguards such as Standard Contractual Clauses or equivalent mechanisms for transfers from the EEA, UK, or Switzerland.
| Data type | Typical retention |
|---|---|
| Account data | Duration of the account plus up to 30 days after deletion |
| Safety reports and case records | As configured by your organization and applicable law; often retained for investigation and audit periods |
| Usage logs | Up to 12 months unless longer retention is required for security |
| Support correspondence | Up to 3 years |
| Legal or billing records | As required by applicable law |
After account termination, we delete or anonymize data within a reasonable period unless retention is required by law or your organization's agreement.
Depending on your location, you may have the right to:
### California residents (CCPA/CPRA)
California residents have the right to know what personal information is collected, request deletion, and opt out of the sale of personal information. We do not sell personal information. We do not discriminate against you for exercising privacy rights.
To exercise rights, contact contact@safespherehub.com. We may verify your request before responding.
We use cookies and similar technologies to:
You can control cookies through your browser settings. Disabling certain cookies may affect Service functionality.
We do not use cookies to sell personal information.
The Service is intended for workplace and organizational use. It is not directed to children under 16 (or the age required in your jurisdiction). We do not knowingly collect personal information from children.
We may update this Privacy Policy from time to time. We will post the revised policy on this page and update the "Last updated" date. For material changes, we may provide additional notice by email or in the Service where appropriate.
For privacy questions or requests: